Administrative Assistant to the Superintendent

Administrative Assistant to the Superintendent

Waverly, Illinois

POSITION SUMMARY

The Administrative Assistant to the Superintendent provides high-level administrative, clerical, and
organizational support to the Superintendent and serves as a key point of contact for the district office.
This position requires professionalism, confidentiality, strong communication skills, and the ability to
manage multiple priorities in a small, rural school district setting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative Support
• Manage calendars, schedule meetings, and coordinate travel
• Prepare correspondence, reports, and board materials
• Maintain organized electronic and paper filing systems
• Screen calls, emails, and visitors professionally
• Assist with board meeting agendas and materials
• Record and prepare meeting minutes as assigned

District Operations
• Serve as a liaison between administrators, staff, board members, parents, and community
• Assist with district communications
• Maintain confidentiality regarding personnel and district matters
• Track deadlines and required submissions

HR Support
• Maintain personnel records and onboarding paperwork
• Track licensure and training documentation

Compliance & Records
• Maintain records for FOIA requests, audits, and contracts
• Assist with state reporting
• Follow record retention schedules

Office Management
• Order supplies and maintain office organization
• Provide backup support for office staff

WORKING CONDITIONS
• Office-based environment
• Occasional evening hours for board meetings

Salary and benefits commensurate with experience and district guidelines.

Required
• High school diploma or equivalent
• Strong organizational and communication skills
• Proficiency with Microsoft Office and Google Workspace
• Ability to maintain confidentiality

Preferred
• Associate’s degree or higher
• Minimum two years administrative experience
• School district or public sector experience
• Familiarity with board procedures